Choosing and booking your venue for your school ball is one of the most important yet hardest decisions to make during the planning process. It sets the tone for the entire evening, as well as decides how challenging the rest of the organisation and planning will be. From the venue's school ball package, to location, budget, and school policy considerations, there are many factors to consider. Here’s a checklist of important practical points to consider when viewing different Auckland school ball venues.
Location & Accessibility of Auckland school ball venues
It’s essential to consider how easily your cohort can access and reach the venue, taking into account your school's location and the transport options your guests will use.
Is the venue easy for students and staff to access?
Are there clear spaces for pick-ups and drop-offs?
Is there on-site parking available?
Is the venue exclusive for the duration of the event?
Capacity & Layout for School Ball Venues
Every venue has a different layout, even if they are similar in size and capacity. Considering how the space will be used throughout the evening is vital.
Can the venue comfortably host the entire cohort?
Is there space for a dedicated dance floor?
Is there enough space for a seated formal dinner?
Are there separate spaces for mingling and photography?
School Approval & Safety for Your School Ball
Every school has a vital role in setting out the expectations and rules for your school ball. Choosing a venue that complements your school is essential for hosting a safe and well-managed event.
Is the venue alcohol-free for school balls?
Are entry and exit points controlled?
Does the venue have experience hosting school balls?
Can the venue support the school in enforcing school rules and policies?
Weather-Proof School Ball Venues in Auckland
The weather doesn’t always go to plan, so it’s essential to consider how a venue will be able to host your event in all conditions. This includes rain, heat, or cooler evenings.
Can the venue cater for your school ball in wet weather?
How ample is their indoor or covered space?
Can layouts shift quickly if weather conditions change?
Are there heating and cooling options available if needed?
Catering & Dietary Flexibility at Your School Balls
Having a sit-down dinner is one of the highlights of everyone's school ball, so it's important to consider not only what a venue's standard package includes but also their flexibility for those with dietary requirements.
What catering options are available?
Can the venue cater for dietary requirements such as vegetarian, vegan, gluten-free, and halal?
Is food service included in the package?
Is the service efficient and practical for large groups?
Décor & Styling Flexibility
Theming and decorating the venue for your school ball can be one of the most enjoyable parts of planning. However, it can be challenging to choose the right theme. Consider how each venue will impact your decorating flexibility.
Can you choose your own school ball theme at the venue?
Does the venue offer décor items that are free to use?
Does the venue suit a variety of themes?
Can you bring in external decorations for your school ball?
Lighting, Sound & AV for School Balls
Often overlooked, lighting and sound have a massive impact on the atmosphere of your school ball, especially once the dance floor opens.
Is there a built-in sound system at your school ball venue?
Is there a space for the DJ?
Are microphones available for the evening if needed?
How adjustable are the lighting levels in the venue?
Are there party lights for when the dance floor opens?
Are there any noise restrictions that need to be considered?
Staff Support on the Night
You don't want to spend the entire evening troubleshooting. Understanding what staff support is available on the night is essential for a smooth event that you can enjoy.
Is there a dedicated events coordinator on the evening?
Will staff be present for the entire event?
Is there a clear point of contact on the night?
School Ball Budget Transparency
A clear budget is essential when planning a school ball. And so is choosing a venue that helps you stick to it. Make sure you understand exactly what is included and whether there are any additional costs.
Is pricing straightforward to understand?
What’s included in the package offered for school balls?
Are there any hidden costs or additional fees?
Is the venue budget-friendly?
Final Thoughts
This extensive checklist is a comprehensive and effective way to approach viewing and booking Auckland school ball venues. You may have some specific considerations important for your school ball that you should also ask venues about to ensure your chosen venue matches your exact needs.
If you book a private viewing of Markovina Estate in Kumeu, our team will be happy to answer any of these questions and show you how our space can be transformed into the perfect Auckland school ball venue.
